Setting up a new employee in your Shape Payroll account only takes a few minutes.
Before you start gather as much of the following information as possible: Employee Name, Address, Date of Birth, Gender, National Insurance Number.
Your employee should provide you with a P45 from their last job. If not, you will need to find out if they have/had another job or pension this tax year and you should use the HMRC starter checklist.
Adding a New Employee
To set up a new employee you have a few ways:
Click Employees in the side menu
Select the + New Employee button on the top right of the screen.
![](https://images.ctfassets.net/cxhzbcj2u0xl/7paBWuGL12Zeb47pICxqHD/46c119da1cac313f043414bf8f1c0697/add-first-employee.png?w=1375&h=962&q=50&fm=png)
Or
On the homepage, in the Employees task box, select Register a new employee now.
![](https://images.ctfassets.net/cxhzbcj2u0xl/1BLKFQ47OJ61Z5zb9MxoJd/3487c6986b2f10e5a236548115db13c1/homescreen-new-company-setup.png?w=1338&h=1376&q=50&fm=png)
Register New Employee
Both open a Register New Employee starter wizard which takes you through the details needed to set up your employee.
![](https://images.ctfassets.net/cxhzbcj2u0xl/2HUVAw2MNvmUNUeRS4OTFk/25f6142ddc2bbff5f7d9c3e016d32fb1/01._employee-name-starter.png?w=1187&h=670&q=50&fm=png)
Migrating from another software provider
Use the information on Starter Wizard and then follow our guide migrating from another software provider.